Dump Truck Software: 5 Top Choices for Specialist Software

If you’re in the market for dump truck software, you’ll need a platform that helps you do the following:

• Dispatch a high number of loads per truck per day. Most trucking management software (TMS) is not built for dump truck operations. For instance, it typically can’t handle the high volume of loads you’ll be managing each day. That’s why you should choose a trucking software designed specifically for dump trucks and bulk hauling more generally. It should save dispatchers time by reducing load-related admin and letting you edit job details in real time.
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• Cut the amount of data entry. Repetitive data entry is a common issue in dump truck operations, as teams often have to reenter the same information into their software five to six times for each load — from dispatching and driver communication to invoicing and payroll. For it to actually be useful, dump truck dispatch software should reduce the amount of data entry you do. Customizable load templates help here, as well as automations that prepopulate all the repeated instances of the same information. This not only saves time but also reduces the likelihood of errors. 
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• Manage paper tickets effortlessly. A good dump truck software helps you easily manage scale tickets, bills of lading (BOLs), and proofs of delivery by enabling you to handle them digitally — cutting the need to manage physical documents entirely. For instance, the tool should allow drivers to scan or enter ticket information directly into the system, automatically updating all your records. This minimizes errors and the time spent on manual ticket entry.
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• Get set up and use the software easily. One of the key challenges for bulk haulers when buying software is getting their teams to adopt the tool. If a TMS is too complex, we’ve found that dispatchers and drivers are unlikely to use it — meaning you won’t get any value from it. So, find a TMS designed with simplicity in mind, with an intuitive interface and simple drag-and-drop functionality. This way, users will actually want to use the tool and can quickly get up to speed without extensive training. 
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• Handle the complexities of driver pay for bulk hauling. When drivers are paid in different ways — and often have individual deductibles — managing driver pay can be complex. But with the right software, you don’t need to calculate what they’re owed manually. Instead, the dump truck software should simplify payroll by tracking each driver's activities in real-time, automatically calculating pay based on drivers’ preferences while ensuring accuracy and ease in payroll processing. 

In this article, we share five software options that are a great fit for dump truck operations. We’ll start with Toro TMS, our software built for bulk haulers, including dump trucks.

Want an easier way to manage dump truck loads and schedules? Book a demo with us to see how Toro TMS can make a real difference for your business.

1. Toro TMS: Easy-to-use trucking software for dump truck operators and bulk haulers

We built Toro TMS to help dry and liquid bulk haulers, including dump truck operators, spend less time on data entry. We designed it to make it as easy as possible for dispatchers and back office teams to manage the high volumes of daily loads that bulk haulers handle, even when dispatchers don’t know how many loads their drivers will carry each day. 

Unlike most other TMSs, which force you to reenter the same load details at every step from dispatch all the way to payroll, you only need to enter load information once with Toro TMS. 

All that load information is then at the heart of the system, so once the load is created, the relevant data is automatically available to everyone who needs it. Having this unified, load-centered structure eliminates repetitive data entry, reduces the risk of errors, and saves your team hours of work each week. 

In this section, we’ll show you how Toro TMS works for dump truck operations — from dispatch to documentation, reporting, and payment. With Toro, you can:

• Dispatch multiple loads in moments using templates designed for repeat trips
• Communicate with drivers and manage tickets digitally — no need for physical documentation
• Calculate pay automatically to save time for your back office team
• Generate invoices without having to reenter load data
• Receive personalized, in-person training and quick customer support

Dispatch multiple loads in moments using templates designed for repeat trips

As a dump truck operator, each of your trucks will be handling multiple loads each day. But you may not know in advance the precise number they’ll be carrying. 

This is one of the reasons why most legacy or generic TMSs are not usually a good fit for bulk haulers. They don’t offer the tools or flexibility at dispatch that you need to manage a high volume of jobs or to add loads throughout the day. Plus, they don’t have templates that capture the specific information you need as a dump truck hauler. 

While other specialized dump truck software may offer these features, they often fail because they’re just too complicated to use. This really matters because if dispatchers don’t actively love the software, they’re unlikely to use it. This causes problems for your entire business, because it’s the dispatchers who create loads and add the load data used for payroll and other processes. If they don’t want to use the software, it holds your other teams back.

Our dispatch software for trucking is built specifically for these challenges, with a user-friendly interface that's easy to learn and use even for non-tech specialists:

• Drag-and-drop load assignments: Assign loads using an intuitive interface that shows you everything you need for dispatch — your pending loads, driver schedules and availability, and equipment statuses — all on one screen. Your active orders appear on the left, while the right side displays each driver’s availability in a simple calendar view. Just drag a load to an open slot to assign it, so you don’t need to toggle between screens or chase down drivers to confirm their schedules. 

• Load templates: Use reusable templates for repeat customers and common routes. For example, if you're regularly doing a repeat job for the same customer, you can create a template with the pickup and dropoff, commodity, weight, and more. Then next time, all you need to do is click on the load and assign it to a driver — no data entry necessary.
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• Flexible dispatch: The exact number of loads drivers will run isn’t always clear at the start of a job. With Toro, you can dispatch a driver to a job site even if you don’t know how many loads they’ll complete. For example, if you're hauling 50k tons of aggregate from a quarry to a construction site, you can send drivers out to haul as many loads as they can in a day. The driver receives a link on their phone, where they can add each load as they go and upload the paperwork directly from the field.

Communicate with drivers and manage tickets digitally — no more waiting for drivers to turn in documentation physically

In dump truck operations, managing paperwork and driver communications can eat up hours of your day. Traditionally, you're waiting until drivers return to the office with stacks of scale tickets and BOLs before you can use them to create invoices and track payroll. 

Toro eliminates these time-consuming paperwork hassles while keeping things simple for your drivers by letting you manage your tickets digitally. You can communicate with drivers and have them submit tickets remotely via text message, rather than the complex apps other TMSs force them to use. Drivers receive load details directly on their phones and can instantly upload scale tickets and BOLs just by snapping a photo and tapping a link — using the same texting tools they already use every day. 

When drivers submit scale tickets and other documentation, Toro’s optical character recognition (OCR) technology automatically reads and extracts the important details, such as scale ticket reference numbers and weights. Then, Toro attaches them directly to the load and updates all relevant fields throughout the TMS. 

This seamless, automated data capture feeds directly into your invoices and driver settlements, so your back office team can quickly generate invoices — individually or in bulk — for all loads from a given day or week. For example, if you're hauling aggregate from a quarry, the system automatically captures each load's weight from the scale ticket, matches it with the correct rate structure, and applies any relevant fees or fuel surcharges.

With no need to wait for physical paperwork to arrive or process it manually, you can process invoices and driver pay much faster — dramatically speeding up your billing cycle.

Read more: Trucking ticket management software: How to better manage your paper tickets

Calculate earnings automatically with every pay structure and compensation scenario covered

Whether you pay your drivers by the load, ton, or hour, calculating driver pay can eat up hours of office time. To solve this problem, Toro TMS handles these calculations automatically, cutting your administrative work by 70%.

Each driver's profile stores specific pay rates, bonuses, deductions, preferred payment methods, tax information, licenses, certifications, insurance documents, and more in one central location. Toro uses this information alongside real-time load data to automatically calculate what’s owed to each driver, without you needing to manage multiple spreadsheets or go back through load details. The system handles everything from basic hourly rates to complex combinations of mileage, tonnage, performance bonuses, and more.

Not only does this eliminate time-consuming reconciliation for your back office, but it also gives drivers a clear and detailed breakdown of their earnings.

For Acme Resources — a Youngstown, OH-based fleet specializing in hauling concrete, sand, gravel, and limestone — Toro’s automated pay calculation has been a game-changer. 

Acme relied on spreadsheets and manual processes for years. But as they added more trucks to their fleet, managing their dispatch, driver pay, and invoicing became a challenge. 

After trying a number of different TMS tools, they turned to Toro. Now, their back office can process driver payroll with greater speed and accuracy. 

As Cindy from Acme’s team shares, “Drivers see exactly what they ran each week. Payroll processing for our W-2 drivers through ADP is faster with Toro’s clean reporting.”

Read more: Trucking payroll software: 5 options for effortless driver pay

Generate invoices without reentering load data

Invoicing is another moment when, with a conventional TMS, your back office team would need to reenter load data from scratch. But with Toro’s load-centered system, this is just not necessary. Instead, all the data you need to create customer invoices is already there waiting for you. 

This means you can create accurate customer bills without any data entry at all. Once loads are delivered and drivers submit documentation, your back office has instant access to everything needed for billing — from BOL numbers and PO references to accurate tonnage and mileage data. 

In order to create an invoice, all you have to do is click “create invoice" — with the option to do this in bulk.

The system also automatically populates each invoice with the correct customer details, delivery information, and pricing, eliminating the need to cross-reference multiple systems or reenter data. This means what used to take hours of manual work — gathering tickets, entering weights, checking rates, and creating invoices — can now be done in just a few clicks.

Plus, Toro syncs invoices with QuickBooks in a single click, so your accounting stays accurate and up-to-date without additional data entry. 

Read more: QuickBooks trucking software: How to save 70% of time on back-office tasks

Get personalized, in-person training, plus hands-on customer support

To onboard new customers, most TMS tools simply send a training video and let you figure out how to use the software for yourself. 

At Toro, we understand that that’s often not enough for you to get the most out of the product. That’s why we come directly to your office to train your team in person, because we know this is the fastest way to get everyone up and running with the software. 

We work with each department, from dispatch to accounting, and train your drivers too. Our system is easy to learn, and we ensure everyone knows exactly how to use the features they need for their role no matter their tech experience.

On top of that, our customer support team responds to requests within 30 minutes between 9 am and 9 pm ET, so you'll never have to wait long for assistance if you need it. 

Ready to see how Toro TMS can help your dump truck business run more smoothly? Book a demo to see it in action.

2. Dump Truck Dispatcher: Cloud-based dispatch and digital ticketing software for dump truck fleets

Dump Truck Dispatcher offers cloud-based dispatch software for dump truck companies. Through its web browser interface and mobile app, dispatchers can schedule jobs and track their fleet's locations in real-time.

The platform includes:

• Schedule management with a color-coded dispatch board and basic job assignment tools
• Driver communication through a required mobile app for dispatches and updates
• Digital documentation for tickets, invoices, and basic reporting
• Customer portal for accessing job information and documentation
• Basic maintenance and DOT compliance tracking features
• Fleet performance monitoring with revenue tracking by truck, driver, and customer

Dump Truck Dispatcher can manage your day-to-day operations and keep basic digital records. While the software includes standard features for dispatch and documentation, requiring drivers to use a dedicated app and the multi-step process for managing tickets and invoices might not suit all operations. Plus, companies handling multiple types of hauling or running larger, more diverse fleets might need a more comprehensive solution.

3. Trux: Digital platform for dump truck dispatch and fleet management

Trux provides a digital platform specifically designed for material producers, contractors, and fleet owners. The system operates through their Trux Drive app, which allows companies to manage dispatch operations and connect with third-party haulers.

The platform includes:

• Digital dispatch tools for scheduling and load planning calculations
• Real-time GPS tracking and delivery confirmation through the Trux Drive app
• Electronic ticketing and documentation management
• Customer portal for order tracking and delivery updates
• Access to a marketplace of third-party haulers
• Automated hauler payment processing and earnings tracking

While the platform includes digital dispatch and documentation features, all functions require using the Trux Drive app, and the system involves multiple steps for processing tickets and payments. Companies looking for faster document processing, easier driver communication, or a system that requires less training might need a different solution.

4. TruckIT: Online dispatch and tracking system for construction hauling

TruckIT is a digital management system that manages the movement and documentation of construction materials for trucking companies, including capabilities for handling contaminated site cleanup projects and hazardous materials. The system transforms traditionally manual processes through AI technology, cloud computing, and IoT connectivity.

The platform includes:

• AI-powered Smart Dispatch and real-time tracking for automated fleet management and location monitoring
• Digital ticketing solutions and documentation tools to replace paper-based processes
• Material chain of custody tracking with automated delivery confirmation
• Mobile apps and system integration for stakeholder collaboration
• Business intelligence tools for compliance monitoring and performance reporting

TruckIT can handle various levels of complexity, from standard hauling operations to more demanding projects involving contaminated materials and strict chain of custody requirements. However, the platform's advanced technological features may require more extensive training and IT support compared to simpler alternatives.

5. HaulWare: Trucking software designed for construction operations

HaulWare is a full-featured software designed especially for the construction trucking industry. The system combines dispatch, documentation, and financial management tools in one place.

The platform includes:

• Basic dispatch tools with text message communication options and real-time progress monitoring
• Digital ticket processing with paperless entry and documentation management
• Driver settlement processing for employees and subcontractors
• Invoicing features with multiple format options
• Financial management tools for accounting functions

The software handles everything from dispatch and digital ticketing to driver settlements and invoicing, with features specifically designed for construction hauling. HaulWare lists these features on their website, but doesn't provide much detail about how they work in practice, so it's difficult to assess how well the system handles day-to-day operations.

Choose Toro TMS for easy-to-use dump truck management

After reviewing these options, one thing is clear: you need software that actually works for the specific condition of dump truck operations.

Toro TMS delivers exactly what dump truck fleets need:

• Simple dispatch for multiple loads, where you can schedule and change dozens of loads per truck with a few clicks. 
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• Quick ticket uploads from the field. Drivers snap photos of scale tickets and BOLs right from their phones. Documents sync instantly to your system, eliminating manual paperwork.
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• Smart templates for common routes and customers, so dispatchers don't waste time reentering the same information day after day.
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• Automated pay calculations, whether you're paying by load, weight, or hour, everything's calculated accurately without extra work.
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• Easy trucking software tools, so everyone can get the most out of the system.

Want to see first-hand how Toro TMS handles dump truck operations? Book a demo to experience how it can work for you.