.png)
If you’re looking for aggregate dispatch software, a generic trucking solution won’t have the specialist tools you need. Instead, you want a system that helps you:
- Easily create and dispatch high volumes of loads per truck each day. It should be effortless for dispatchers to enter load details, assign drivers, or make quick changes without clicking through dozens of clunky or outdated screens.
- Capture the data that’s relevant to your aggregate operations, all in one system. Many generic trucking management software (TMS) tools lack fields for data such as commodity types, tonnages, cubic yards, or hourly rates—which you’ll need for precise tracking and billing.
- Eliminate repetitive data entry across dispatch, billing, and payroll, thanks to automations that populate your load data across different processes.
- Track active loads and make adjustments in real-time. For instance, dispatchers may need to assign an extra trip to a driver who's ahead of schedule or reroute a truck to a new job site because of an unexpected customer cancellation. Any software should make this easy—without you having to update data manually across multiple processes.
- Digitize scale tickets, BOLs, and delivery records to prevent high volumes of paperwork from holding up your invoicing or pay cycle.
In this article, we break down five of the best aggregate dispatch software platforms—starting with Toro TMS, purpose-built for bulk material haulers.
Ready to manage your aggregate dispatch operations the right way? Schedule a demo with our team today to find out how it can work for you.
Toro TMS: Top aggregate dispatch software for bulk haulers
Toro TMS is designed specifically for dry and liquid bulk haulers, including aggregate haulers who handle bulk construction materials like gravel, crushed stone, sand, and asphalt.
In bulk hauling, you might dispatch dozens of short-haul loads per truck per day, often without knowing in advance how many runs a driver will make. Most TMS platforms simply aren't built for that level of volume or flexibility. What’s more, they typically force you to reenter the same job details multiple times, at dispatch, billing, payroll, and IFTA declarations, wasting time and increasing the risk of costly mistakes.
We built Toro TMS to eliminate this kind of repetitive admin. Thanks to our software, dispatchers and back-office teams save up to 70% of the time they typically spend on billing, payroll, and other manual tasks.
Toro solves the problem of repeat data entry by putting load-level data at the center of the TMS system. Once you create a load in Toro, all related details (customer, material type, tonnage or yardage, rate, destination, status) are automatically available to your back office teams, including accounting and payroll.
Below, we’ll explain more about what Toro can do and how it works for aggregate trucking companies, including:
- Dispatching multiple loads in seconds, using job templates that are tailored for repeat short-haul aggregate deliveries as well as data relevant to bulk hauling.
- Capturing and managing tickets digitally, so all scale tickets and delivery records are logged and trackable—no physical paperwork required.
- Auto-generating pay and billing calculations from completed load data, based on volume, time, or material type.
- Giving dispatchers real-time visibility into active jobs, driver statuses, and load progress from a single screen.
Read more: Dump truck software: 5 top choices for specialist software
Create and dispatch loads in bulk using pre-made templates for repeat orders
For aggregate bulk haulers, success hinges on dispatch management software that's not only functional but also genuinely easy to learn and intuitive to use on a daily basis.
From our conversations with trucking companies, many TMSs are too rigid or too complex for their needs, meaning dispatchers don't like using the software. That usually results in dispatchers avoiding the software entirely. When this happens, companies lack a centralized system that collects load data, causing issues downstream for back-office teams.
Toro TMS is designed to solve this problem by providing a faster and more flexible way to create and assign aggregate loads—eliminating the need for dispatchers to reenter data repeatedly.
The system is so easy to learn and use that dispatchers actually want to use it because it saves them time and doesn't further complicate the process.
It also allows dispatchers to enter all the data that matters to bulk haulers, such as material types, tonnage or cubic yards, haul zones, rate types, and truck capacity, right at the point of dispatch. This way, no critical information is missed downstream or added after the fact.
With Toro, you can:
- Use a drag-and-drop dispatch board to assign loads quickly. View all drivers, trucks, and active jobs on one screen. Just drag a load to a driver’s schedule without the need for spreadsheets or tab switching between multiple screens.
- Create pre-built load templates for repeat jobs—with all the relevant data you need as aggregate haulers. Save common customer details, such as material types or pickup and drop-off locations, and then reuse them with one click for future orders. That means no additional reentry for recurring orders.
- Dispatch drivers to jobs without needing to pre-set the number of loads. For large-scale hauling projects (like moving thousands of tons of gravel from a quarry to a job site), you often don’t know in advance how many loads each driver will complete in a day. With Toro, you can assign the job once, and the driver simply logs each load as they complete it. Every trip is tracked and documented without dispatchers having to pre-create individual load entries.
- Choose the right vehicle for the job. The “trucks” tab in the dashboard makes it easy to view available equipment, including different dump truck types (standard, super dump, side dump, etc.). You can assign loads based on capacity, availability, or job site needs—all from the same screen.
- Get real-time visibility into every load, with automatic status updates that show which loads are in progress, completed, or need attention. Our software allows you to monitor driver locations and track mileage by state using ELD integrations. This makes it possible for bulk haulers to predict delivery delays and calculate IFTA taxes and fuel usage.
Toro’s load-centered dispatch workflow is fast, flexible, and easy to learn, even for teams who’ve never used dispatch software before. What’s more, it’s designed for high-volume operations, allowing your team to keep trucks moving without getting bogged down in administrative work.
Read more: How to choose a dispatch software for trucking your teams will actually use
Streamline driver communications and allow digital document uploads to centralize load information
In an average day for aggregate haulers, you’ll have potentially dozens of loads to create, dispatch, and deliver. This results in a lot of paperwork and driver communication to worry about to keep things in sync.
Given this volume of loads, communicating jobs to drivers can be time-consuming because dispatchers must manually send details to each driver. If you're still using physical documents, then you're likely waiting for drivers to return with stacks of scale tickets, delivery slips, or BOLs—and you can’t invoice customers or run payroll until those documents are collected and processed.
Toro solves both of these issues by allowing you to digitize scale ticket collection and driver communication, all without requiring drivers to download a mobile app, remember log-in credentials, or learn how to use new software.
Drivers receive a text message with all key load details, along with a unique URL to upload photos of scale tickets and delivery documents.
And if you’re overwhelmed with the number of daily orders, our system allows you to schedule dispatch texts in advance. Dispatchers can create loads in bulk each morning and focus on other tasks throughout the day, knowing their drivers will receive the necessary information to stay on schedule.
Not only does this streamline the entire process, but it centralizes key information so back office teams can find the paperwork they need digitally to handle billing tasks. This allows anyone within the organization to access key documents submitted by drivers.
Once those documents are submitted digitally, Toro uses OCR (optical character recognition) to read and extract key information from uploaded scale tickets, such as tonnage, ticket number, and material weight, and automatically fills those values into the system.
Read more: Trucking ticket management software: How to better manage your paper tickets
Generate invoices automatically without reentering load details
Invoicing is one of the most time-consuming tasks in a trucking company. But that’s particularly true if you’re relying on a TMS that doesn’t capture all billing information at dispatch.
With Toro TMS, all of the details you need for invoicing—including customer details, job and load information, and costs—are entered into the system at dispatch, before being populated downstream. This way, your billing team doesn’t need to reenter any data at all.
Instead, all they need to do is select the loads they want to bill, click “Create Invoice,” and Toro does the rest. There's also an option to create multiple invoices at once in bulk.
This automatically populates invoices with accurate, customer-specific details, including material type, price per ton or cubic yard, total weight, fuel surcharges, and any additional job-specific charges, such as wait time or truck minimums. This completely eliminates the need to gather paperwork, check rates, and build invoices line by line.
Our system also syncs directly with QuickBooks, so you can upload all invoice details with a single click. Not only does this eliminate the need for additional data entry, but it also ensures that your accounts remain accurate and error-free.
Read more: Trucking accounting software: 5 best options to streamline back-office tasks
Automate driver pay calculations and payroll processing
Manually calculating pay can waste hours of your team’s time, especially when every load involves different rates, materials, and documentation. Most standard TMSs force you to cross-reference spreadsheets, reenter ticket data, and manually calculate totals.
With Toro, once a load is completed, the system automatically pulls in every detail needed for trucking payroll, so your billing teams don't have to perform any additional reentry.
This is especially useful for driver pay because of the various pay structures for individual drivers. Some drivers are paid by the ton. Others by the load, yard, or hour. In many cases, you'll have multiple drivers all being paid differently—plus any deductions, bonuses, and reimbursements to factor in.
Toro simplifies all of it by storing each driver’s pay structure, preferences, and deductions in a dedicated driver profile and tying it directly to completed loads. Once the job is completed and the documentation submitted, Toro automatically calculates exactly what each driver is owed based on each driver's saved information. Plus, the system calculates bonuses and deductions in real time, including fuel advances, equipment fees, and performance incentives.
Once calculations are complete, Toro generates ready-to-send payroll summaries, formatted for export into tools like ADP or QuickBooks Payroll.
Read more: Driver settlement software: How to automate your payroll process
Generate advanced reports that uncover hidden insights into your operations
Along with speeding up daily dispatching processes, Toro TMS also gives you the tools to analyze and improve your entire operation over time.
Because all your load, dispatch, billing, and payroll data is stored in one system, Toro’s reporting tools let you break down performance from every angle. This provides a clear, real-time view of your business's performance, identifying areas for improvement.
With Toro’s advanced reporting, you can:
- Identify your most profitable jobs by analyzing revenue, costs, and margins by driver, truck, customer, or material type.
- Split and filter driver pay reports by dispatcher, region, or equipment type to uncover performance trends and identify areas for improvement.
- Track empty miles automatically, so you can reduce unproductive trips, cut fuel costs, and improve route efficiency.
- Export custom reports, such as IFTA reconciliations, to upload into your account system for billing and payroll purposes.
Get to grips with the software thanks to in-person training and onboarding
Many TMS platforms take a hands-off approach to onboarding, simply providing a few tutorial videos while leaving your team to figure out the rest on their own.
At Toro, we recognize that aggregate operations demand more tailored guidance to unlock the software's full potential. That's why our experts visit your site in person to deliver customized training that accelerates adoption and helps optimize your bulk hauling operations from day one.
Our team will work with every key department within your organization, including dispatchers, drivers, and accountants. Plus, our system is designed to be genuinely easy to use, so your team will have no issues picking it up, even those with little to no technical experience.
Toro TMS also prioritizes customer support with a fast response team. All requests will be answered within 30 minutes between 9 am and 9 pm ET.
Ready to simplify your aggregate dispatch operations? Schedule a demo to see how Toro can help your team.
4 Alternative aggregate dispatch software solutions
If Toro isn’t the right fit for your operation, here are four other aggregate dispatch software options that could suit your needs.
1. Dump Truck Dispatcher
Dump Truck Dispatcher offers a cloud-based dispatch and logistics solution built for aggregate haulers, contractors, and material suppliers.
Key features include:
- Automated quotes and order management
- Color-coded dispatch calendar with daily loads, truck assignments, and drag-and-drop rescheduling
- Single-click dispatch notifications via SMS or the driver app
- Support for ticket entry, invoicing, time tracking, and driver pay statements
- Vehicle maintenance and DOT compliance tracking
While useful for small to mid-sized fleets, the interface can feel dated, and setup may require manual customization for more complex operations.
Pricing starts at $100/month for fleets of less than 10 trucks. Pricing increases to $20/month per truck for Standard plans and $30/month per truck for Pro plans.
2. Zylocon
Zylocon is a fleet and ticket management platform that focuses on job-site coordination and material delivery for aggregate and construction trucking.
Key features include:
- Order-to-delivery workflow: Create quotes, orders, delivery schedules, and invoices all from one interface
- GPS integrations with real-time tracking and status updates via tablet (“Loading,” “To Site,” “On Job,” etc.)
- Paperless ticketing with digital capture of delivery information for improved accuracy
- Historic order access with search filters and audit logs for quick lookup
The software offers practical tools, but some companies could face a steeper learning curve during implementation because it’s not as user-friendly for non-tech-savvy individuals.
Zylocon offers custom pricing for access to the platform's ready mix dispatch software.
3. TruckTrax
TruckTrax offers a ticket-based dispatching platform for aggregate and asphalt haulers, with a focus on digitizing documentation.
The platform is preferred by asphalt-heavy operations, but it may not offer as much flexibility for multi-material or mixed-fleet haulers.
Key features include:
- GeoTrax: Android-based fleet management with GPS tracking, timekeeping, messaging, ticketing, and billing tools
- ClearView: Order management and dispatch system optimized for bulk construction suppliers
- Ticket processing integrated from field to office to streamline documentation workflows
TruckTrax offers custom pricing only, with plans varying depending on the module type you need for your operations.
4. Axon Software
Axon Software offers an integrated TMS designed for dump truck, aggregate, and bulk materials fleets.
It combines dispatch, ticketing, tracking, billing, and payroll in one platform, which is ideal for haulers who need a centralized system.
Key features include:
- Color-coded order management to track loads, drivers, and equipment in one visual dispatch board
- Live dispatch integration connecting office and field through GPS-tracked jobs and mobile updates
- Driver document upload and settlement tools
- Comprehensive accounting, fuel management, maintenance records, and IFTA reporting
Axon doesn’t list pricing. Potential users need to contact sales for a custom quote, typically based on fleet size.
Improve your aggregate dispatch efficiency with Toro TMS
Managing aggregate loads at scale shouldn’t require complicated spreadsheets or clunky legacy systems.
Toro TMS gives you a purpose-built platform designed specifically for high-volume, fast-moving bulk operations. Our platform helps you:
- Create, duplicate, and dispatch dozens of loads per day using saved templates without any repetitive data entry.
- Upload scale tickets and delivery docs from the field in seconds to keep your back office in sync.
- Automate invoicing and payroll with built-in calculations that factor in load count, weight, time, and rates.
- Track every load, payout, and document in one system so your team always has accurate, up-to-date information.
We also provide training and in-person onboarding to ensure your team knows how to use the software. If you run into any issues, our customer support team responds to all inquiries within 30 minutes between 9 am and 9 pm ET.
Want to see how Toro TMS simplifies aggregate dispatch? Book a demo to learn more.