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Transporting building materials means managing multiple commodities, job sites, and equipment. With so many deliveries moving at once, it’s easy for the admin work to pile up fast.
Building materials transport management software makes it easier for bulk haulers to manage this high volume of loads. It centralizes all loads and scheduling in one place, cuts down on manual data entry, and keeps everyone—drivers, dispatchers, and back-office teams—connected on a single platform.
With the right system, your team can:
- Schedule and assign loads in just a few clicks using saved templates with job site details, delivery windows, and equipment requirements for recurring orders.
- See every active load in real time, so dispatchers have the visibility and flexibility to adjust routes or reassign jobs quickly when plans change.
- Match each job to the right truck and trailer, whether it’s a dump truck for gravel, a flatbed for rebar, or a concrete mixer for ready-mix loads.
- Track key load details like tonnage, cubic yards, or material type for more accurate billing and reporting.
- Store and share delivery records digitally, including scale tickets, BOLs, and proof-of-delivery forms. This way, invoicing and payroll aren’t delayed by missing documents.
- Reduce paperwork by automating processes like invoicing, settlements, and daily reports.
In this article, we’ll show how our platform, Toro TMS, can help your company move building materials efficiently while giving your teams full visibility and control over daily operations.
We also share the details of six other software options for construction materials transport, so you can compare features and find the best fit for your operation.
Want to see how Toro TMS can streamline building materials transport? Book a demo today.
Toro TMS: Building materials transport software that simplifies dispatch, billing, and driver coordination
When hauling building materials, you can be carrying as many as 10 loads per vehicle each day—and having to manage all the admin that comes with it.
The trouble is that most generic TMS platforms for trucking aren’t built for the high volume of repeat loads that construction transport and other bulk haulers are dispatching every day. As a result, dispatchers and back-office teams end up having to enter the same data into their software over and over again to dispatch loads, communicate with drivers, and process payroll and billing.
Toro TMS addresses these challenges by centralizing all load data in one system—to make life easier for the whole team. Dispatchers can manage operations from a single easy-to-use dashboard, and drivers receive accurate, real-time delivery information through their phones. Plus, right when a load is entered at dispatch, details like customer info, material type, quantity, trailer requirements, rate, and destination automatically become available to back-office teams for billing, payroll, and reporting.
Companies like JL Shandy, a Midwest freight hauler specializing in steel and metals, have used Toro TMS to streamline their dispatch, cut manual entry, and scale operations—nearly doubling their fleet while improving driver engagement and efficiency.
“Toro became a big part of our tech transformation. A lot of our day-to-day tasks can be done in a simpler way, which has really helped our operations scale.”
Below, we share how Toro TMS helps construction transport operations stay organized and efficient by enabling them to:
- Create and assign loads quickly using templates for repeat routes, job sites, or common material types.
- Track loads and driver progress in real time so dispatchers can adjust schedules quickly and avoid delays—which can be especially crucial for time-sensitive construction projects.
- Match the right truck and equipment to each job to ensure materials like concrete, steel, aggregates, and construction waste are delivered safely and efficiently.
- Automate billing and record-keeping by digitizing delivery tickets, BOLs, and proof-of-delivery forms.
Read more: How to choose a dispatch software for trucking your teams will actually use
Quickly create and assign loads with reusable templates
Construction transport often involves high volumes of repeat short-haul runs, such as moving gravel from a quarry to multiple job sites or delivering ready-mix concrete across town. In many standard TMS platforms, dispatchers have to manually re-enter all job details for each load, which wastes time and increases the risk of errors.
Toro TMS solves this by letting you create reusable load templates that capture all the critical information for repeat deliveries—customer, material type, tonnage, rate, pickup and drop-off locations, and trailer requirements. Once a template is saved, dispatchers can assign new loads in seconds without reentering data, even if a driver is completing multiple runs per day.
What's more, setting up these templates is fast and intuitive—and dispatchers can build them without any complicated configuration.
Thanks to Toro TMS, dispatchers can:
- Easily assign and manage jobs. View all active trucks, drivers, and pending loads on a single screen. Dispatchers can drag and drop to assign loads, create dispatch plans for one or multiple drivers, or add new jobs directly to a driver’s schedule—all from one dashboard, without switching tabs or reentering data.
- Select the right truck or trailer for each delivery. The “trucks” tab lists all available vehicles, including various dump truck types, flatbeds, and mixers. Dispatchers can match each load to the right vehicle based on capacity and job requirements—all without leaving the dashboard.
- Set up and reuse load templates effortlessly. Capture all key details—customer, material type, weight or volume, rate, pickup and drop-off sites, and required trailers—and save them for future assignments.
- Monitor loads and drivers in real time. Automatic updates show which deliveries are underway, completed, or need attention. Dispatchers can track locations and estimated arrival times, making it simple to prevent delays and keep multiple job sites on schedule.
Toro TMS keeps all delivery information accurate and up to date, giving dispatchers full visibility into loads, drivers, and equipment. With less time spent on data entry and routine admin, dispatchers can focus on keeping jobs on schedule and solving problems before they cause delays.
Read more: How to choose the best TMS software for carriers
Send drivers exact load instructions and capture proof-of-delivery digitally
In construction hauling, managing job details manually can create unnecessary work and confusion. For example, if drivers don’t have the latest job details because a schedule change wasn’t shared or a paper ticket got misplaced, they might arrive at the wrong time or location. This delays the project and adds more work for dispatchers to sort out.
Traditional communication methods—phone calls, texts, and paper tickets—make those kinds of mix-ups much more likely. With no single place for all job details, updates get missed, drivers end up working from outdated instructions, and back-office teams waste time tracking down the information they need for billing or payroll.
Toro TMS solves these coordination and communication issues by putting all the details in one place and sending them directly to drivers:
- Instant job details via text: As soon as a load is assigned, drivers get all the key info—materials, quantities, trailer type, job site rules, and any special handling instructions. No apps to install, no logins to remember. Everything arrives immediately on their phone via text message.
- Digital document uploads: Drivers snap photos of scale tickets, delivery receipts, or proof-of-delivery forms and upload them instantly. Toro automatically links these documents to the correct load, so back-office teams don’t have to chase drivers for missing paperwork.
- Real-time updates: When delivery details change—whether it’s a new stop, rerouted traffic, or last-minute site instructions—drivers receive updates instantly. Dispatchers can monitor live driver locations and statuses through GPS and ELD integrations, allowing them to adjust plans or resolve issues on the spot.
- Centralized records: All job details and documents live in one dashboard, so everyone—from dispatchers to back-office staff—works from the same accurate information. That shared visibility reduces miscommunication and keeps daily operations running efficiently.
As a result, dispatchers and drivers spend less time on manual updates and back-and-forth communication. With everyone working from the same accurate information, projects stay on schedule and paperwork gets done faster.
Read more: Aggregate dispatch software: 5 top options for bulk haulers
Automate invoicing and driver pay, cutting 70% of time spent on admin tasks
Deliveries vary widely depending on the material, trailer, and billing terms, which makes each one a little different to process. For example, hauling asphalt might be billed by the ton and include temperature control fees, while a lumber load could be billed per mile with a fuel surcharge. When back-office teams have to enter those details manually, it slows down every step of the billing process.
Toro TMS solves this by capturing all load details at dispatch and automatically using them to generate both customer invoices and driver payments:
- Instant, accurate invoices: Once a load is entered, all relevant details—material type, quantity, rates, fuel surcharges, and site-specific fees—flow automatically into invoices. Back-office staff can bill single or multiple loads with a few clicks, eliminating manual data entry.
- Automatic driver pay calculations: Toro uses the same load information to calculate driver pay in real-time. Whether drivers are paid by the ton, per load, by yard, or by hour, the system calculates their earnings based on their pay structure, bonuses, and deductions.
- Faster payroll and less paperwork: Completed loads automatically feed into payroll summaries, ready to export to accounting tools like QuickBooks or ADP. This eliminates manual reentry and reduces errors that slow down pay cycles.
- Reduced errors and delays: Because both invoicing and pay are based on the same accurate dispatch data, back-office staff spend less time fixing mistakes or chasing drivers for documentation—keeping your operation running smoothly.
With Toro, bulk hauling fleets handle key back-office functions like billing and driver pay in one seamless workflow. This saves up to 70% of time spent on office tasks and reduces errors that can slow down payments.
Read more: Trucking accounting software: 5 best options to streamline back-office tasks
Get real-time insights with built-in reporting and analytics
Running a construction hauling operation means that you're likely juggling multiple job sites, materials, and drivers every day. Without accurate data, it’s hard to pinpoint which jobs are most profitable or support effective decision-making about how to use resources efficiently.
Toro TMS captures every detail that matters to you automatically. With this info, managers can generate reports in real time to:
- Identify the most profitable jobs: Compare revenue, material type, and driver performance to see which deliveries generate the most value and where you can cut costs.
- Monitor equipment and driver utilization: Track trucks and equipment by day, week, or project to spot bottlenecks or idle time.
- Analyze delivery efficiency: See which routes or job sites consistently cause delays and make informed adjustments to prevent project slowdowns.
- Simplify payroll and invoicing oversight: Access a single, accurate record of all completed work to ensure consistency between operations, payroll, and billing.
Read more: Dump truck software: 5 top choices for specialist software
Get started easily with onboarding and dedicated support
Many software platforms leave teams to figure things out on their own—with video tutorials or written instructions only—which can slow operations and create mistakes.
Toro TMS takes a more hands-on approach. Our experts visit your site to train your dispatchers, drivers, and office staff on exactly how to use each part of the software.
Once the system is set up, Toro’s support team is available to answer questions quickly, helping your staff solve issues without slowing down operations. The software is designed to be easy to use, even for people with little technical experience, so your team can start working efficiently right away.
On top of that, you can rely on our customer support, too. All requests are answered within 30 minutes between 9 a.m. and 9 p.m. ET.
Ready to simplify your concrete, steel, and aggregate deliveries? Schedule a demo to see how Toro TMS can help.
6 alternative software options for building materials hauling
In case Toro TMS doesn’t meet all your needs, here are six software solutions to help you find the right building materials transport management system for your operation.
1. Transvirtual
Transvirtual is a TMS for freight and logistics companies that handle bulk materials. Its tools make it a good fit for construction fleets that need better scheduling and documentation visibility.
What Transvirtual offers:
- Tools for planning and allocating jobs across multiple construction sites
- Live GPS tracking for vehicles and drivers to monitor vehicle locations and ensure time-sensitive loads arrive when needed
- Real-time inventory tracking with automated stock alerts to help construction fleets monitor material levels across job sites and prevent shortages
- Digital proof-of-delivery, rate tables, and invoicing through the mobile app
- Route optimization features that minimize empty miles and maximize haul efficiency between suppliers, depots, and job sites
Transvirtual offers custom pricing based on fleet size and selected modules.
2. Geotab
Geotab is a fleet management platform built to support complex operations that move between job sites, making it suitable for construction and building materials hauling. Its telematics technology gives fleets real-time insight into vehicle location and usage to improve oversight and efficiency.
What Geotab offers:
- Route planning and GPS tracking help optimize haul efficiency and reduce unnecessary trips.
- Predictive maintenance insights help prevent breakdowns and extend the lifespan of trucks and heavy equipment.
- AEMP 2.0 integration allows fleets to track mixed equipment from manufacturers like Caterpillar and John Deere in a single system.
- The GO9 RUGGED hardware is built to withstand harsh conditions and can track both trucks and heavy equipment on construction sites.
Geotab does not publish standard pricing. Contact them for a custom quote.
3. BeyondTrucks
BeyondTrucks is a cloud-based, AI-powered transportation management system that helps fleets manage complex deliveries, including construction materials and heavy equipment. The platform provides real-time tracking, automated workflows, and customizable tools to keep operations organized and efficient across multiple job sites.
What BeyondTrucks offers:
- Coordinate deliveries of construction materials across multiple sites and manage supplier scheduling
- Plan and manage heavy equipment transport, including oversized loads and permits
- Track drivers, technicians, tools, and parts for field service logistics with automated pay
- Centralized dashboards provide visibility into all deliveries and projects to prevent bottlenecks
- Safety and compliance tools give fleets better control over driver standards and vehicle requirements
BeyondTrucks does not list standard pricing. Contact them for a custom quote.
4. WoodPro Software
WoodPro Software is a platform built specifically for companies that transport lumber and other building materials. Its transportation management tools help businesses coordinate deliveries and monitor inventory to improve overall efficiency.
What WoodPro Software offers:
- The transportation module connects with inventory and sales systems so you can see delivery schedules and stock levels in real time.
- Daily route management and dispatching tools make it easier to coordinate deliveries across multiple job sites.
- Automated invoicing and billing reduce manual work and help prevent mistakes.
- Customizable workflows and reporting let businesses adjust the system to match how they work.
- The platform can handle a variety of building materials, including softwood and hardwood lumber, plywood, and engineered wood products.
Pricing for WoodPro Software is available on request. You'll need to reach out directly to get a quote.
5. PakEnergy
PakEnergy is a cloud-based TMS serving a range of clients, from oil and gas operators to trucking companies that haul bulk commodities. Fleets transporting building materials such as sand or asphalt can use the platform to manage large-scale deliveries.
What PakEnergy offers:
- Schedule and manage building materials deliveries across multiple sites while tracking each load in real time.
- Automate dispatching and communicate with drivers directly to reduce errors and keep materials moving on time.
- Keep your fleet compliant with safety regulations, including driver certifications and vehicle requirements for material transport.
- Simplify back-office work with built-in invoicing and payroll features.
- Use reporting tools to gain insights into fleet performance, route efficiency, and hauling costs.
Pricing details for PakEnergy aren’t published online, so contact their team for a customized quote.
6. StruxHub
StruxHub is a construction site-operations platform built for field teams, not for managing transport or dispatch like a traditional TMS. It gives contractors a clear view of what’s happening on site—from delivery schedules to crew coordination—and helps prevent delays by keeping everyone working from the same plan.
What StruxHub offers:
- Real-time tracking of materials across multiple job sites
- Centralized records for deliveries and purchase orders
- Coordination tools that connect project teams and suppliers
- Alerts for low stock or delivery delays
Overall, StruxHub is best for construction teams that need better visibility and control over on-site deliveries, not fleets managing over-the-road hauling.
Toro TMS: Optimize your building materials transport
Hauling building materials involves moving heavy loads between multiple job sites while making sure each delivery has the right equipment. Toro TMS provides a single, easy-to-use platform that keeps your team organized and construction projects running smoothly.
With our software, you can:
- Assign and track deliveries of concrete, steel, aggregates, and other building materials with ease.
- Ensure drivers have up-to-date instructions and site-specific details via real-time digital updates.
- Automate invoicing and driver pay, reducing paperwork and speeding up back-office processes.
- Keep all loads, equipment, and driver activity centralized in one dashboard for full operational visibility.
Book a demo to see how Toro TMS can make your building materials hauling more efficient.